Fundraising Budget Template

Incomes and Expenses Details to Include in a Fundraising Budget Template

Do you want to hold a fundraising event? If you do, you will need to make a fundraising budget template. A budget template should help you get an insight or two of how the event would look like. Two main parts of the budget are, of course, sources of income and expenses.

What to Include?

Like any other kind of budgeting, the main parts of the template are incomes and expenses. Since the fundraising event is important, you need to be as detailed as possible in listing them. No need to worry. We will help you with that. Below, we give you lists of common sources of income and expenses included in a fundraising budget template.

Sources of Income

Let’s start with the sources of income first. The followings are the standard sources of income.

  • Individual ticket sales
  • Goods and/or service sales
  • Beverage and/or food sales
  • Donations from the patron, benefactor, and sponsor
  • Purchasing a chance such as door prizes, raffle tickets, etc.
  • Advertising sales (on banners, in printed programs, and so on)
  • Sponsorships of event participants


Next, the expenses or costs that must be covered. Here are the standard expenses.

  • Location costs including venue rental, permits, tents, security guards, cleanup costs, portable toilets, etc.
  • Décor including banners, tables and chairs rentals, linens, flowers, and fireworks
  • Promotion and advertising (invitations, photography, posters, postcards, event programs, postage, publicist costs, event website, and so on)
  • Production (technical labor, sound and lighting equipment, auctioneers, stage managers)
  • Travel costs for performers, guest speakers and/or special guests
  • Insurance (shipping insurance for donated goods, liability insurance for people, for example)
  • Food and beverages (may include permits for serving or sale of alcohol, if needed)
  • Miscellaneous for items like name tags, t-shirts, signs, awards, prizes, and talent treatment
  • Office expenses (mailing list, detail coordination, letter writing, and website management)
  • Other staff expenses

Unexpected Expenses

Other than the standard incomes and expenses we listed above, you should also make a section for unexpected expenses. The section for unexpected expenses should be separate as it is meant to be a contingency. It is always good to have money for contingency purposes. Of course, fundraising events are.  

That is how you make a fundraising budget template. Like any other budget templates, it is good to make it concise, clear, and detailed. The above are the standards sources of income and expenses. Being standards, may or may not appear in your budget template depending on what kind of event you want to hold.