Payroll Budget Template

Some Tips for Preparing Payroll Budget

Payroll is what all employees wait during the payday. Are you preparing a payroll budget for your employees? If this is your first time, it might be confusing for you. Well, there is no need to worry about that. We got you covered. Here, we will give you five tips that will help you prepare the budget.

The Tips

1.  Prepare in Advance

Budgeting is planning. And it is always wise to prepare a plan in advance. By preparing the budgeting in advance, you will have sufficient time not just to prepare but also to process the payroll of your employees.

2.  Double-check the Calculation

How companies calculate the wages of their employees is a different one from another. Some companies, for example, calculate the monthly payroll by multiplying an employee’s basic payment by the total working hours in a month. Regardless of the calculation, do double-check it so the number is correct.

3.  Compute the Mandatory State and Federal Deductions

There are obligatory state and federal deductions that need to be included as well. As an employer, you must subtract these deductions from the employees’ wages. The amount of these deductions is different, depending on the state your company is in.

4.  Print the Paychecks

After the net pay is calculated, print the paycheck of each employee and distribute it to them. Most employers create a deposit in a bank and have the bank distributes payroll to the employees.

5.   Print the Payroll Registers

Print the payroll registers of your employees and save the confidential documents.

How the Budget Should Be Made

The payroll budget should be made as flexible as possible. The reason is that the economy is always volatile with a changing trend happening every day. Without any flexibility, adjusting the budget to the current economic trend would be very difficult, if not downright impossible. So, be flexible with your budgeting.

Alternative to Creating a Budget from Scratch

While you can make your own template for the payroll budget, you can also get them online. The downside of using a ready-made template is that it tends to be basic and general rather than specific, unlike one that you create from scratch. Since everyone’s needs are different, such format may or may not fit you. 

To sum it up, preparing ahead of time, double-checking for error, computing mandatory deductions, printing paychecks and payroll registers will make preparing payroll budget a lot easier and manageable. Also, in case you don’t know where to start with the budgeting, you can find available templates online. That should give you a glimpse of how a budget should be.