Preventive Maintenance Schedule Template to Reduce the Risks
Preventing to reduce risks of being broken is better than fixing something that is already broken, that is why preventive maintenance works more cost-saving than corrective maintenance. Once you get a clear vision of the steps you need to do, starting preventive maintenance will become easy and less complicated. At this rate, using a preventive maintenance schedule template is a choice to guide you in getting an idea about the steps of preventive maintenance that your company or workplace needs.
Steps to do before Customizing the Schedule Template
Before getting too focused on choosing the best preventive maintenance schedule template to use, there are some important steps that you need to accomplish in order not to pick the ineffective template that can make your schedule becomes too complicated or even lack of information.
- Make a priority of the assets
It is suggested, especially if this is your first time to make the schedule, to make a priority list of the assets in the company of the workplace. It is important since you cannot do preventive maintenance for the whole of the assets at once, so you need to decide the order of the maintenance based on the assets’ priority list.
- Gather complete information
Earn as much important information as possible from the recommendation of OEM (Original Equipment Manufacturer), maintenance history of the workplace, or from the machine operators and maintenance technicians.
Steps to Use the Schedule Template
After ensuring the two points above are done, choose your preventive maintenance schedule template and follow these advises to utilize it effectively:
- Plan the preventive maintenance schedule
Based on the assets’ priority, list the plan of preventive maintenance tasks and the general idea of the frequency you need in performing them on certain assets. For example: planning routine internet maintenance in an IT company once every week since it is important to keep the internet works fast and stable there.
- Enter the data to the template
Input the date to the schedule template accurately. If you are not the one who inputs it, make sure to assign this task to a capable person. Stick to the priority list and follow the guide that is available in your template.
- Track and adjust the template
Avoid listing too much preventive maintenance and do not give too much attention to the assets that do not need it to stay effective in using the schedule template.
External Factors Affecting the Preventive Maintenance Schedule
Besides good planning and effective preventive maintenance schedule template, other requirements can decide the success of the preventive maintenance program:
- Upper management support
No matter how good your plan is, it will be useless without the support of upper management in your workplace. So it is important to get their approval by giving an estimation of the profit you will get, convincing them with a strong argument, and defining the goals of the schedule.
- Maintenance team support
Get a supportive maintenance team. Make sure to motivate them to work accurately, to understand the schedule, and to stay on it.