Dear [Recipient’s Name],
I am writing to request that you accept the enclosed proxy for the upcoming [Meeting/Event] on [Date] regarding [Reason for Meeting/Event]. Unfortunately, due to [Reason for Unavailability], I will not be able to attend the meeting/event in person.
Enclosed you will find the signed and dated proxy form, which grants [Name of Proxy] the authority to represent me and vote on my behalf at the meeting/event. [Name of Proxy] is aware of my interests and has agreed to vote in accordance with my wishes.
I trust that [Name of Proxy] will make informed decisions and vote in the best interest of [Company/Organization/Group]. If you require any additional information or documentation, please do not hesitate to contact me.
Thank you for your understanding and cooperation.